Parish Council Responsibilities

Representing the Community
All meetings open to the public with an opportunity for public participation
Annual meeting in April (or May or June if necessary) including chair’s report (attendance by County and District Councillors requested)
Annual Newsletter in January
Link to County and District Councils, and other public bodies to raise any issues regarding their services to the village
Links to other groups in the village
Millennium Green Trust – sole trustee
Planning consultation with Ryedale District Council and North York Moors Authority
Highways consultation on schemes that effect the village

Delivering Services to the Community
Cemetery management
Churchyard maintenance
Common share management (land owned by the Parish Council on behalf of the village)
Defibrillator
Grants
Grass cutting (verges)
Litter and dog waste bins
Litter picking
Millennium Green management
Planning application – consultation
Reporting – issues and faults
Street furniture – including some street lights

Improving the Quality of Life of the Community
Bids for funding to improve village facilities
Grants for local activities
Tourism (possible grants)

Services

Administration
Meetings – agree dates, book venue, publish notice, prepare agenda
Minutes – take minute, publish and archive
Correspondence – handle correspondence and raise issues with councillors if required
Decisions – enact decisions made at council meetings and report back on outcomes
Contact – act as formal point of contact for residents
Maintain records – in archives, locally with clerk and in filing cabinet in Village Hall

Cemetery
Records – maintain a record of all graves, reserved plots and ashes burials
Burials – act as a liaison point with local undertakers regarding burials
Paper work – manage the paperwork involved with a burial
Cemetery Fees – maintain and publish a list of cemetery fees and review as necessary and collect fees as required
Memorial stones – approve
Maintenance of site – arrange grass cutting as part of the churchyard contract and arrange for hedges by Station Road to be cut

Churchyard
Contract out grass cutting and manage contract
Ad hoc maintenance as required
Check gravestones for any health and safety issues

Common Shares
Maintain records of common share tenants, rents etc.
Review rents on an annual basis
Invoice tenants annually and collect rents
Manage changes of tenancy and issue tenancy agreements
Review use of common share land and decide future policy

Defibrillator
Check regularly to keep in working order
Liaise with Ambulance Service on replacement equipment etc.

Finance
Set precept
Set budget
Accounts – prepare, audit and publish
Financial monitoring
Invoices
Payments

Grants
Provide funding to assist in village activities

Grass Cutting
Set up and manage a contract for grass cutting of verges within the village
Re-tender the contract as necessary

Litter
Arrange communal litter picking sessions as required

Millennium Green
Act as sole trustee
Contract out maintenance and manage the contract

Planning
Review all planning applications relating to the village and give comments

Reporting
Report any issues regarding roads, pavements, drains, road signs etc. to the appropriate authority and follow up if necessary

Street Furniture
Maintain and inventory of street furniture – seats litter and dog waste bins, grit bins, street lights etc.
Ensure that it fit for purpose and replace if necessary

Trees
Complete a tree survey every 5 years (last survey 2019)
Complete 5 year maintenance plan resulting from survey.