Representing the Community
All meetings open to the public with an opportunity for public participation
Annual meeting in April (or May or June if necessary) including chair’s report (attendance by County and District Councillors requested)
Annual Newsletter in January
Link to County and District Councils, and other public bodies to raise any issues regarding their services to the village
Links to other groups in the village
Millennium Green Trust – sole trustee
Planning consultation with Ryedale District Council and North York Moors Authority
Highways consultation on schemes that effect the village
Delivering Services to the Community
Cemetery management
Churchyard maintenance
Common share management (land owned by the Parish Council on behalf of the village)
Defibrillator
Grants
Grass cutting (verges)
Litter and dog waste bins
Litter picking
Millennium Green management
Planning application – consultation
Reporting – issues and faults
Street furniture – including some street lights
Improving the Quality of Life of the Community
Bids for funding to improve village facilities
Grants for local activities
Tourism (possible grants)
Services
Administration
Meetings – agree dates, book venue, publish notice, prepare agenda
Minutes – take minute, publish and archive
Correspondence – handle correspondence and raise issues with councillors if required
Decisions – enact decisions made at council meetings and report back on outcomes
Contact – act as formal point of contact for residents
Maintain records – in archives, locally with clerk and in filing cabinet in Village Hall
Cemetery
Details of Cemetery charges are given under a separate memo item.
Records – maintain a record of all graves, reserved plots and ashes burials
Burials – act as a liaison point with local undertakers regarding burials
Paper work – manage the paperwork involved with a burial
Cemetery Fees – maintain and publish a list of cemetery fees and review as necessary and collect fees as required
Memorial stones – approve
Maintenance of site – arrange grass cutting as part of the churchyard contract and arrange for hedges by Station Road to be cut
Churchyard
Contract out grass cutting and manage contract
Ad hoc maintenance as required
Check gravestones for any health and safety issues
Common Shares
Maintain records of common share tenants, rents etc.
Review rents on an annual basis
Invoice tenants annually and collect rents
Manage changes of tenancy and issue tenancy agreements
Review use of common share land and decide future policy
Defibrillator
Check regularly to keep in working order
Liaise with Ambulance Service on replacement equipment etc.
Finance
Set precept
Set budget
Accounts – prepare, audit and publish
Financial monitoring
Invoices
Payments
Grants
Provide funding to assist in village activities
Grass Cutting
Set up and manage a contract for grass cutting of verges within the village
Re-tender the contract as necessary
Litter
Arrange communal litter picking sessions as required
Millennium Green
The official name for the green is Ampleforth Millennium Green Trust. It is a registered charity, number 1086461 and Ampleforth Parish Council is the sole trustee.
Contract out maintenance and manage the contract
Planning
Review all planning applications relating to the village and give comments
Reporting
Report any issues regarding roads, pavements, drains, road signs etc. to the appropriate authority and follow up if necessary
Street Furniture The following street lights are owned and maintained by Ampleforth Parish Council:
- By the Village Hall
- Station Road – in garden off track which runs west, below the cemetery
- Path/Track north off Back Lane to East End
- Back Lane/East Lane heading east from St Benedict’s School.
Maintain and inventory of street furniture – seats litter and dog waste bins, grit bins, street lights etc.
Ensure that it fit for purpose and replace if necessary
Trees
Complete a tree survey every 5 years (last survey 2019)
Complete 5 year maintenance plan resulting from survey.